Scheduling and dispatch
Day and week grid with a lane per crew, month view, drag to move, double-booking warnings, route ordering and a one-step rain-day shift.
Software to run your lawn care, paving, roofing, cleaning or HVAC business.
Professional field-service software you own. From the first quote to the final payment, Crewtavo runs your crews, schedule and invoices. Free for any size of business, without expensive per-seat subscriptions.
- Free for any teamevery feature, no seat limit
- Your data is yoursin your own database
- No per-seat feeshire without a bigger bill
Photo: Michael Smith / Unsplash
Photo: Brian J. Tromp / Unsplash
Photo: Raze Solar / Unsplash
Photo: Tima Miroshnichenko / Pexels
Photo: Kathleen Austin Kuhn / Pexels See one job go from quote to paid. 24 seconds, no sign-up.
- Quote it. Add services from your price list. The client approves and signs online.
- Schedule it. Drag the visit onto a crew’s lane on the week schedule.
- Send the crew. Their day on any phone: on my way, start, the clock running.
- Get paid. The client pays the invoice by card or bank, and it shows in this month’s numbers.
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One system for the whole job, from first call to final payment.
Requests and quotes
Send a quote before you leave the driveway.
Requests come in from your booking forms. Measure the property on the satellite map, price from your own list and formulas, offer options, and let the client approve online.
- Satellite measuring that feeds your formulas
- Good, better, best options on one quote
- Online approval in the client portal
Priced from your own formulas, not a template you rent.
Scheduling and dispatch
See every crew’s day on one screen.
A lane per crew in the day and week views. Drag to reschedule, get warned about double-bookings, order the route, and shift a whole rain day in one step.
- Day, week and month views
- Rain and temperature holds
- Double-booking warnings and route order
Rain holds are built in, not a paid add-on.
The crew app
Your crew’s whole day in their pocket.
My day runs in the browser on any phone: on my way, start and complete, gate codes, checklists, photos and timers. Updates flow straight back to the office.
- Checklists your foreman sets
- Photos and notes on every visit
- Time tracking and timesheets
No app store, no extra seats: every crew member can use it.
Invoicing and payments
Get paid the day the job is done.
Invoice per visit or in batches, with deposits, progress billing and reminders. Customers pay by card or bank through your own Stripe account, and can add a tip.
- Client portal with pay, tip and approve
- Automatic payment reminders
- Sync to QuickBooks Online or Zoho Books
Stripe’s normal fees only. Crewtavo adds nothing on top.
Built to be owned, not rented.
- $0 for the software, any team size
- 1 click to deploy into your own Railway account
- 100% of your records in your own database
- $5 a month on Railway’s Hobby plan, usage included
Deploy on Railway, free
No subscription. You pay Railway directly for hosting.
Built for the trades that keep things running.
Pick your trade and Crewtavo loads starter services, quote formulas, checklists and booking forms. Tap a trade to see what you start with.
Also built for
Lawn & Exterior preset
Mowing routes, seasonal work and snow, priced from the map.
Recurring mowing, leaf and gutter work, power washing, snow and commercial grounds plans, with rain and temperature rules that hold visits for you.
Lawn care softwareQuote formula · Mowing price per visit
= max(45, area_sqft ÷ 1000 × 4.5)
Starter service Unit Starter price
Weekly mow visit $55
Bi-weekly mow visit $65
Leaf cleanup visit $250
Gutter cleaning visit $175
House power wash visit $350
Snow plowing push $75
Commercial grounds plan month $1,800
Checklists: Weekly mow standard · Snow and salt route stop · Change anything later.
Paving & Sitework preset
Driveways, lots and sealcoat, priced by the ton and square foot.
Residential, commercial and municipal paving, sealcoating, striping, grading and stonework, plus subcontract work for general contractors.
Paving and sealcoating softwareQuote formula · Hot-mix asphalt tons
= asphalt_sqyd × depth_in × 110 ÷ 2000
Starter service Unit Starter price
Hot-mix asphalt surface ton $143.00
Grade and compact stone base ton $46.80
Remove and haul existing asphalt sq ft $0.78
Mill and overlay 2 inch sq ft $3.10
Sealcoat sq ft $0.28
Hot-pour crack seal ft $2.00
Line striping ft $0.30
Checklists: Driveway quality check · Change anything later.
Roofing & Exteriors preset
Roofs by the square, plus gutters, siding and insurance claims.
Shingle and metal roofing, repairs, gutters, siding, windows and decks, with optional insurance-claim tracking.
Roofing softwareQuote formula · Roofing squares
= squares
Starter service Unit Starter price
Architectural shingle roof square $560
Designer shingle roof square $735
Standing-seam metal roof square $1,285
Tear-off and disposal square $85
Seamless gutters ft $12
Vinyl siding sq ft $9
Replacement window each $850
Checklists: Daily roof safety · Roof quality · Change anything later.
Cleaning & Janitorial preset
Recurring house cleans, deep cleans, move-outs and offices.
Maid service and house cleaning, deep cleans, move-outs, and office and commercial cleaning.
Starter service Unit Starter price
Hourly cleaning, per cleaner hour $50
Standard clean visit $150
Weekly clean visit $130
Bi-weekly clean visit $145
Deep clean visit $325
Move-in or move-out clean visit $375
Office cleaning plan month $950
Checklists: House cleaning · Move-out clean · Commercial cleaning · Change anything later.
HVAC preset
Tune-ups, repairs and installs, plus maintenance plans.
Heating and air conditioning: tune-ups, repairs, system installs, ductwork and maintenance plans.
Starter service Unit Starter price
Service call and diagnostic visit $109
AC tune-up visit $129
Furnace tune-up visit $119
Comfort maintenance plan month $19
Capacitor replacement each $225
Smart thermostat install each $325
Central AC install, 3 ton each $6,500
Checklists: AC and furnace tune-up · System install · HVAC repair call · Change anything later.
Landscaping & Hardscaping preset
Planting, mulch, sod and patios, priced from the map.
Landscape design, planting, mulch and sod, patios and walls, irrigation, and bed care plans.
Quote formula · Mulch at 3 inches
= ceil(area_sqft × 3 ÷ 12 ÷ 27)
Starter service Unit Starter price
Shrub, 3 gal, planted each $65.00
Mulch, installed cu yd $95.00
Sod, installed sq ft $1.60
Bed edging ft $8.00
Paver patio sq ft $22.00
Irrigation zone install each $850.00
Bed care plan month $225.00
Checklists: Planting install · Hardscape install · Bed care visit · Change anything later.
Plumbing preset
Service calls, drains, sewer lines and water heaters.
Repairs, drains and sewer lines, water heaters, fixtures and repipes for homes and businesses.
Starter service Unit Starter price
Service call visit $99
Labor hour $125
Drain cleaning, sink or tub each $175
Main sewer line cleaning each $325
Water heater install, 50 gal gas each $1,850
Toilet install each $350
Backflow test each $125
Checklists: Water heater install · Drain and sewer service · Plumbing service call · Change anything later.
Pest Control preset
Monthly and quarterly plans, plus termites, rodents and wildlife.
Monthly and quarterly pest plans, one-time treatments, termites, rodents, mosquitoes and wildlife.
Starter service Unit Starter price
Initial treatment visit $199
Quarterly pest plan month $45
Monthly pest plan month $69
One-time pest treatment visit $225
Mosquito yard treatment visit $85
Termite inspection visit $95
Rodent bait station each $45
Checklists: Pest treatment record · Termite inspection · Rodent and wildlife visit · Change anything later.
General / Other preset
A clean start for any business that quotes, schedules and gets paid.
A simple starting point for any service business. Electrical, handyman and pool service have presets of their own too.
Starter service Unit Starter price
Service call visit $95
Labor hour $75
Trip charge visit $35
Minimum charge visit $150
Materials at cost lump sum At cost
Checklists: Job completion · Service call report · Change anything later.
Everything’s built in. Nothing’s an add-on.
The tools you’d expect from paid field service software, plus a few you’d normally buy separately.
A crew app on every phone
My day in the browser: on my way, start and complete, gate codes, checklists, photos and timers. No app store.
Satellite measuring
Trace a lawn, lot or roof. The number flows straight into your quote formulas.
Client portal
Customers see their next visit, approve quotes, ask for changes, message the office and pay.
Automations
Rules that follow up for you, plus campaigns, promo codes, review requests and referrals.
Roles and permissions
Starter roles you can rename, or build your own. Enforced by the database, not just the screens.
SOP knowledge base
Procedures with revision history and required reading, so every crew does the job your way.
Equipment maintenance
Hour meters and odometers, service schedules by date, hours or miles, and due alerts.
Reports and job costing
Sales, work, money and team reports, timesheets, expenses, job costing and a revenue goal.
Claude and ChatGPT
Ask an AI assistant about your schedule or clients. It can only do what that person’s role allows, and every call is logged.
Your client list is the most valuable thing your business owns. It shouldn’t live on someone else’s servers, priced by the seat.
Why Crewtavo existsSee how ownership works →
Your data is yours. Crewtavo runs in accounts you control, so your records never sit in a vendor’s database.
Your Railway account app.yourcompany.com
Public
The Crewtavo app
Web app, API and background tasks: reminders, automations, recurring visits.
Private network
- Postgres
- Sign-ins
- File storage
- Data API
Crewtavo, the project
Publishes the code. That’s it.
The source lives on GitHub. We never see your clients, jobs or invoices, and there’s nothing for us to switch off.
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Your own database
Clients, jobs, invoices and photos live in a Postgres database in your own Railway account.
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Export anytime
Download clients, invoices, timesheets and reports as CSV, or query the database directly.
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Permissions in the database
Row-level security: a foreman sees what a foreman should, whichever screen or tool they use.
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Encrypted connections
QuickBooks, Zoho and calendar tokens are encrypted with a key only your server holds.
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Open code
Read every line. Change it, extend it, or hire any developer to work on it.
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No kill switch
No vendor can raise your price, retire your plan or lock you out. Your copy keeps running.
Free for every business, any size.
No per-seat subscriptions, no feature tiers, no trial clock. Your software bill doesn’t grow when your crew does.
Community
Most businesses$0forever
For any business, whatever its size
Plus Railway hosting: free for 30 days, then $5 a month on the Hobby plan, usage included
- Every feature, nothing held back
- Unlimited clients, quotes, jobs and invoices
- Your company name and logo on it
- One-click deploy to your own Railway account
- Bug reports on GitHub
Commercial license
Custom
For companies that want different terms from the open-source license
- Keep your changes to Crewtavo private
- Your own brand in place of Crewtavo’s
- License terms that fit your company
Compare with per-seat pricing
people
Example value. Enter your own. $
Railway’s Hobby plan is $5. Enter yours. $
Per-seat app, per year$4,320
Crewtavo on Railway, per year$60
You keep
$4,260
every year, and your data
About even at this size, and you still own your data.
Railway’s Hobby plan is $5 a month and includes $5 of usage. A new Crewtavo instance at rest uses about $3.60 of that. Usage grows with your data and traffic, and Railway bills anything over the included amount.
Up and running in three steps.
You don’t need to know anything about servers. Crewtavo sets itself up in your own Railway account, with its own database and generated secrets, and opens when it’s ready.
You’re live. Open your new address, create your account and pick your trade.
greenvalley-crewtavo production
- crewtavo App, API, background tasks
- db Postgres database
- auth Sign-ins
- rest Data API
- storage File storage
All services online · schema set up greenvalley.up.railway.app
Questions, answered.
Switching from Jobber, Housecall Pro or another app? See how Crewtavo compares.
Is Crewtavo really free?
Yes. Every business gets every feature free, whatever its size, including putting its own name and logo on it. It runs in your own Railway account, so you pay Railway directly: its Hobby plan is $5 a month and includes $5 of usage. A new instance at rest uses about $3.60 of that. There are no per-user fees.
Can we change Crewtavo or put our own brand on it?
Crewtavo is open source under the AGPL-3.0 license, so you can change it. If you run a changed version for other people, the license asks you to share its source code and give it a different name. For different terms, such as keeping your changes private, ask about a commercial license.
Who owns our data?
You do. Crewtavo runs in your own Railway account with its own Postgres database. Your clients, jobs and invoices never pass through our servers. Export to CSV from the app at any time, or connect to the database directly.
Is Crewtavo a good Jobber alternative?
It covers the core of what Jobber does: requests, quotes, scheduling, field work, invoicing, payments and a client portal. It also includes an SOP knowledge base, equipment maintenance and satellite measuring. The main difference is that you host it yourself and pay no subscription.
Do I need to be technical to set it up?
No. Click Deploy on Railway, create a free Railway account with your email or Google account, and approve the setup. Crewtavo creates itself in your account and opens when it’s ready, usually within a few minutes. Then create your owner account and pick your trade.
What happens when Railway’s free trial ends?
Railway’s trial covers your first 30 days, or $5 of usage if that comes first. Before it ends, add a card in Railway and choose the Hobby plan: $5 a month, including $5 of usage. If you don’t, Railway stops your Crewtavo when the free credit runs out and deletes trial data 30 days after that.
Does it work on phones for my crew?
Yes. Crews use My day in the browser on any phone: on my way, start and complete, gate codes, checklists, photos and timers. It can be added to the home screen like an app.
Can my customers pay online?
Yes. Invoices can be paid by card or bank transfer through your own Stripe account, with optional tips. Stripe charges its normal processing fees; Crewtavo adds nothing on top.
What happens if Crewtavo stops being developed?
Your copy keeps running. The source code is open and your data sits in your own database, so nobody can switch it off, raise your price or hold your records.
You run the crews. Own the software.
Free for any size of business. One click puts Crewtavo in your own Railway account, with every record in your own database.